Free invoice template for Hong Kong
Make a clear invoice in Hong Kong dollars in minutes, with your BR number and FPS details. Hong Kong has no sales tax or VAT, so there's no tax line to get wrong. Download a PDF or send a link with your payment details.
Fill in who, what and how much. Tax and totals are worked out as you type.
- No account needed
- PDF download
- Works on your phone
How it works
Create
Add your details, your client and what you did. Totals and any tax are worked out as you type, and you can download the PDF without an account.
Send
Sign up free to share the invoice as a link by WhatsApp, LINE or email, or have Denpyo email it for you. Your client opens it on any phone, with your bank details ready to copy.
Track
Your invoices list shows which ones haven't been opened, which have, and which are paid. We tell you when your client opens the link, and you mark the invoice paid when the money arrives.
Get paid
Your invoice carries your bank details and FPS, plus your own payment link if you add one. When the money arrives, mark the invoice paid: it gets a Paid stamp and your list stays right.
Try it with your own invoice
Type a client, an item and an amount. The invoice below is drawn by the same engine that makes your PDF.
Your client pays
HK$12,000.00
Try your own client, item and amount. What you type comes with you when you start your invoice.
Built for invoicing in Hong Kong
No GST or VAT to add
Hong Kong has no sales tax or VAT, so the invoice simply shows your fees and the total due.
Your BR number on every invoice
Add your Business Registration number once and it appears on every invoice, with your business name and address.
FPS and a payment link
Show your FPS details and bank account, add your own payment link, and share the invoice as a link your client can open on any phone. We tell you when they open the link.
Invoices, quotations, delivery notes and receipts
One editor for every document a job needs, from the first quotation to the final receipt, printed in English, Chinese and more.
Invoicing in Hong Kong: a practical guide
What a Hong Kong invoice should include, why there's no tax line, and how long to keep your records. Plain-language notes, with links to official sources at the end.
No GST or VAT in Hong Kong
Hong Kong has no sales tax or VAT, so you don't add tax to an invoice. Your business profits are taxed through your tax return, not through your invoices.
What a clear invoice includes
Without a GST or VAT system, there's no official invoice format to follow, but clients and their accountants will expect:
- The word Invoice, an invoice number and the date
- Your business name, address and Business Registration (BR) number
- Your client's name and address
- A description of the work or goods, with quantities and prices
- The total due, in Hong Kong dollars or the agreed currency, and the due date
- How to pay: FPS, a bank account or a payment link
Your Business Registration number
Any trade, profession or other activity carried on for gain in Hong Kong, online or not, has to be registered with the Business Registration Office of the Inland Revenue Department. Your BR number is also the Unique Business Identifier for companies, which makes it the natural number to show on your invoices.
Keep your records for 7 years
Section 51C of the Inland Revenue Ordinance requires every business to keep sufficient records of its income and expenditure, including invoices and receipts, for at least 7 years. Keep a copy of every invoice you send.
Getting paid: FPS
The Faster Payment System (FPS) lets your client pay from a participating bank or e-wallet using your mobile number or email address, around the clock, in Hong Kong dollars or renminbi. Put your FPS details on the invoice, or add your own payment link.
Quotation, delivery note, invoice or receipt?
Four documents follow a job from start to finish, and each one does a different job:
- Quotation
- Sent before the work starts: the price, scope and terms you propose, usually with a validity date. It doesn't ask for payment.
- Delivery note
- Goes with the goods or finished work and records what was delivered and when.
- Invoice
- Asks for payment: the amount due, the due date and how to pay.
- Receipt
- Confirms you've been paid. Issue one when your client asks for it, and keep a copy with your records.
Frequently asked questions
Is the invoice maker really free?
Yes. You can make invoices and download them as PDFs without an account, up to 3 downloads a day. A free Denpyo account lets you save your invoices and share them by link.
Do I need to add tax to a Hong Kong invoice?
No. Hong Kong has no sales tax, VAT or GST, so an invoice shows your fees and the total, with no tax line.
Do I need a BR number?
If you carry on a business in Hong Kong, including freelance work and online business, it generally has to be registered with the Inland Revenue Department, and your BR number is the one to show on invoices.
How long should I keep my invoices?
At least 7 years, under section 51C of the Inland Revenue Ordinance.
Can my client pay by FPS?
Yes. Add your FPS details (mobile number or email address) and your bank account, or your own payment link. Denpyo doesn't handle the payment itself.
Where is my invoice stored?
Your invoice is saved only in this browser until you sign up. To show company logos, we look up the names and websites you type. The PDF is created on your device.
Send your next invoice in minutes
No account and nothing to install. Start on your phone or your computer.
Make an invoice, free