Receipt Management Guide
Complete guide to receipt storage, digitization, and management for freelancers and small businesses in Japan.
Last updated: 2026-01-11·
For general reference only. Consult a tax professional for individual advice. Last verified: January 11, 2026 · Source: National Tax Agency
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Frequently Asked Questions
For Blue Return filers, receipts must be kept for 7 years. For White Return filers, 5 years is required. When in doubt, keeping records for 7 years is recommended. See our storage period guide for details.
Yes, you can scan paper receipts and store them digitally if you meet the requirements of the Electronic Record Keeping Law. However, this is optional, not mandatory. See our digitization guide for details.
Don't panic. Credit card statements, bank records, and email confirmations may serve as alternative proof. See our lost receipt guide for solutions.
OCR (Optical Character Recognition) automatically extracts text data from receipt images. Denpyo uses AI-powered OCR to automatically extract dates, amounts, and vendors just by taking a photo. See our OCR guide for details.
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Denpyo scans your receipts and finds tax savings automatically.